Monday, 27 March 2017

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National UNV Social Inclusion & Gender Equality Programme Assistant, Belgrade, Serbia

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Closing date: Tuesday, 14 February 2017

Advertised on behalf of: UNV

Agency: UNDP

Title: 1646 - National UNV Social Inclusion & Gender Equality Programme Assistant

Job ID: 7944

Practice Area - Job Family: National Volunteer Scheme - SOCIAL INCLUSION & GENDER EQUALITY

Vacancy End Date: (Midnight New York, USA) 14/02/2017

Time Left: 14d 16h 29m

Duty Station: Belgrade, Republic of Serbia

Education & Work Experience: G-Bachelor's Level Degree - 1 year(s) experience

Languages

Required: Desired: English

Serbo-Croat, Serbian

Grade: GP

Vacancy Type: National Regular UN Volunteer

Posting Type: External

Bureau: United Nations Volunteers

Contract Duration: 12 months

Background

UNDP supports Serbia in its own efforts to achieve a high level of human prosperity and dignity for all its citizens irrespective of their gender, ethnicity or creed. UNDP promotes sustainable human development, human security and equal possibilities for all, while providing every available support to Serbia in its progress toward joining the European Union.

The ultimate goal of UNDP is to improve the lives of the people of Serbia, especially the poorest and most vulnerable, and to ensure a future that offers equality, dignity and opportunity for all.

UNDP's projects and programmes are implemented within the scope of the Country Program Document 2016-2020 (CDP). CDP derives from and supports the implementation of the UN Development Partnership Framework 2016-2020 with the focus on: (a) accountable and representative governance institutions serving people; (b) equal participation for women and lives free of violence; (c) inclusive and sustainable growth; and (d) low-carbon and climate-resilient development.

Within the Social Inclusion and Gender Equality Programme, UNDP in Serbia supports and cooperates with state institutions and other relevant actors to enhance gender equality and enable women and girls, especially those from vulnerable groups, to live lives free of violence and to establish an effective and enabling environment that promotes sustainable economic development, focused on an inclusive labor market and decent job creation.

Duties and Responsibilities

Under the direct supervision of Programme Analyst the national UN Volunteer will undertake the following tasks

Provide support to Programme Team in project management

  • Provide support in day to day implementation of project/programme activities
  • Provide assistance in preparing work plans and project reports
  • Identify and collect policy-related and other relevant information, documents and data, compile and analyse data for further use in project management
  • Support organization and coordination of meetings, training sessions, workshops, conferences and project events and prepare reports and meeting minutes, as required
  • Provide support in drafting terms of reference for consultants and contractors, as required
  • Prepare briefs, talking points and relevant communication materials
  • Draft correspondence on project issues, as required
  • Establish and maintain programme filing system, incoming and outgoing correspondence etc., maintain events calendar
  • Follow up with (sub)contractors ensuring on time delivery of outputs
  • Maintain cooperation and communication with projects' partners and beneficiaries on the implementation of the agreed activities, especially for the events, trainings, workshops, etc.
  • Perform other tasks and duties as assigned by the supervisor.
  • Provide support to Programme Team in finance, procurement and logistics

    • Provide support in managing project finances, process invoices and ensure their tax exemption
    • Support procurement processes, provide inputs for request for quotations/proposals, prepare tenders and small procurements (canvassing), provide inputs for UNDP procurement plan
    • Support recruitment of short-term consultants in line with rules and regulations
    • Assist project teams, experts and consultants on travel and logistics matters
    • Perform other tasks and duties as assigned by the supervisor.

    Furthermore, UN Volunteers are required to

    • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
    • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
    • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
    • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
    • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
    • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

    Results/Expected Outputs

    • Project documentation timely prepared
    • Project, finance and personnel records/files regularly updated and maintained
    • Quality of relations and communicating maintained with national partners
    • Project related correspondence prepared
    • Assistance in preparation of project's reports provided, data compiled
    • Efficient support provided to the programme, including support in travel and logistics for team members and consultants
    • Efficient support to organization of meetings provided, information compiled and minutes of meetings taken and distributed;
    • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

    Competencies

    • Organize and prioritize workload using initiative;
    • Work well as part of a multi-cultural and multi-disciplinary team;
    • Professional and personal flexibility and adaptability;
    • To be result oriented.

    Required Skills and Experience

    • Minimum Bachelors or equivalent in a relevant field (preferably related to gender equality, political and/or social sciences); Master degree is an asset.
    • Relevant professional work experience is desirable;
    • Fluency in both spoken and written English and Serbian;
    • Work experience in international/multilateral development context is an asset
    • Proficiency in Standard Computer Software (Word, Excel, Database, PowerPoint, Internet);

    Living Conditions

    Serbia is in the process of becoming a member of the European Union, the political and economic situation has been stabilized. Belgrade is the capital and largest city of Serbia with aspecial administrative status. It is the economic, cultural and educational centre of Serbia. Belgrade is a family duty station, classified as 'A' by ICSC. Medical facilities are well developed and easily accessible. The educational institutions at all levels as well as international schools are available. The cost of living may be high, depending on the standards, particularly for food and accommodation. In accordance with the security risk assessment, it is under Security Level 1 (minimal). No security clearance is required when traveling to SL1 areas.

    Conditions of Service for national UN Volunteers

    A 12-month contract; with subsequent contract extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event duty station is not within commuting distance from the place of recruitment. A Volunteer Living Allowance (VLA) of EUR 854 is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.

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